Call for Speakers 2025

We are planning to provide all presentations in person this year in Orlando. Please note, some sessions will be recorded and provided on a new online learning center.

Each session is allocated 60 minutes, which includes the presentation, any discussion, wrap-up and Q&A. The format is up to the speaker. Common formats include a 50 minute presentation accompanied by a power point and Q&A, a moderated panel discussion, roundtable discussion, and group workshops with sub-group discussions.

Your proposal can be any format you prefer….. a single speaker, multiple speakers, panel discussion, round table, etc. You choose the best way to communicate your message. Our camps are awesome, and everyday extraordinary things happen. Share your insights, experiences with the COCA community.

Scheduling

• Please complete all required fields marked with a red asterisk.
• Please select multiple times/dates you can be available for your presentation. We will do our best to accommodate your needs. Please be advised that you may not receive the selected day, time, and/or room type requested. Sessions are slotted on a first come/first serve basis.

GENERAL SPEAKER SUBMISSION DEADLINE IS SEPT. 15TH. MEDICAL CONTACT HOUR SUBMISSIONS ARE DUE SEPT. 1ST.

COCAcon Speaker Form

Please enable JavaScript in your browser to complete this form.

What type session will this be? *

• General
• Contact Hours

This activity may be submitted to the Virginia Nurses Association for approval to award contact hours. The Virginia Nurses Association is accredited as an approver of nursing continuing professional development by the American Nurses Credentialing Center’s Commission on Accreditation.

Permission to use Recorded Session *

• If my presentation is chosen and if asked, I will record my session on Zoom and provide it to COCA for creating course content for COCA’s online learning center.
• I would not like to record my session.

Does Your Session Involve the Use of Food? *

• Yes
• No

The hotel does not typically allow outside food to be brought in by our group. If your session does involve food/drink to provide a demonstration of a program/activity, please let COCA staff know in advance in order to get hotel permission and not be fined.

Name of Presenter & Credentials *

Nickname/Preferred Name

Professional Title *

Address

Address Line 1

Address Line 2

City

State / Province / Region

Postal Code

— Select country —AfghanistanAlbaniaAlgeriaAmerican SamoaAndorraAngolaAnguillaAntarcticaAntigua and BarbudaArgentinaArmeniaArubaAustraliaAustriaAzerbaijanBahamasBahrainBangladeshBarbadosBelarusBelgiumBelizeBeninBermudaBhutanBolivia (Plurinational State of)Bonaire, Saint Eustatius and SabaBosnia and HerzegovinaBotswanaBouvet IslandBrazilBritish Indian Ocean TerritoryBrunei DarussalamBulgariaBurkina FasoBurundiCabo VerdeCambodiaCameroonCanadaCayman IslandsCentral African RepublicChadChileChinaChristmas IslandCocos (Keeling) IslandsColombiaComorosCongoCongo (Democratic Republic of the)Cook IslandsCosta RicaCroatiaCubaCuraçaoCyprusCzech RepublicCôte d'IvoireDenmarkDjiboutiDominicaDominican RepublicEcuadorEgyptEl SalvadorEquatorial GuineaEritreaEstoniaEswatini (Kingdom of)EthiopiaFalkland Islands (Malvinas)Faroe IslandsFijiFinlandFranceFrench GuianaFrench PolynesiaFrench Southern TerritoriesGabonGambiaGeorgiaGermanyGhanaGibraltarGreeceGreenlandGrenadaGuadeloupeGuamGuatemalaGuernseyGuineaGuinea-BissauGuyanaHaitiHeard Island and McDonald IslandsHondurasHong KongHungaryIcelandIndiaIndonesiaIran (Islamic Republic of)IraqIreland (Republic of)Isle of ManIsraelItalyJamaicaJapanJerseyJordanKazakhstanKenyaKiribatiKorea (Democratic People's Republic of)Korea (Republic of)KosovoKuwaitKyrgyzstanLao People's Democratic RepublicLatviaLebanonLesothoLiberiaLibyaLiechtensteinLithuaniaLuxembourgMacaoMadagascarMalawiMalaysiaMaldivesMaliMaltaMarshall IslandsMartiniqueMauritaniaMauritiusMayotteMexicoMicronesia (Federated States of)Moldova (Republic of)MonacoMongoliaMontenegroMontserratMoroccoMozambiqueMyanmarNamibiaNauruNepalNetherlandsNew CaledoniaNew ZealandNicaraguaNigerNigeriaNiueNorfolk IslandNorth Macedonia (Republic of)Northern Mariana IslandsNorwayOmanPakistanPalauPalestine (State of)PanamaPapua New GuineaParaguayPeruPhilippinesPitcairnPolandPortugalPuerto RicoQatarRomaniaRussian FederationRwandaRéunionSaint BarthélemySaint Helena, Ascension and Tristan da CunhaSaint Kitts and NevisSaint LuciaSaint Martin (French part)Saint Pierre and MiquelonSaint Vincent and the GrenadinesSamoaSan MarinoSao Tome and PrincipeSaudi ArabiaSenegalSerbiaSeychellesSierra LeoneSingaporeSint Maarten (Dutch part)SlovakiaSloveniaSolomon IslandsSomaliaSouth AfricaSouth Georgia and the South Sandwich IslandsSouth SudanSpainSri LankaSudanSurinameSvalbard and Jan MayenSwedenSwitzerlandSyrian Arab RepublicTaiwan, Republic of ChinaTajikistanTanzania (United Republic of)ThailandTimor-LesteTogoTokelauTongaTrinidad and TobagoTunisiaTurkmenistanTurks and Caicos IslandsTuvaluTürkiyeUgandaUkraineUnited Arab EmiratesUnited Kingdom of Great Britain and Northern IrelandUnited States Minor Outlying IslandsUnited States of AmericaUruguayUzbekistanVanuatuVatican City StateVenezuela (Bolivarian Republic of)VietnamVirgin Islands (British)Virgin Islands (U.S.)Wallis and FutunaWestern SaharaYemenZambiaZimbabweÅland IslandsCountry

Email *

Phone *

Would you like to register a co-presenter? *

• No
• Yes, 1 co-presenter
• Yes, 2 co-presenters

Co-Presenter 1 Name & Credentials *

Co-Presenter 1 Professional Title *

Co-Presenter 1 Email *

Co-Presenter 2 Name & Credentials *

Co-Presenter 2 Professional Title *

Co-Presenter 2 Email *

Is Your Primary Affiliation with a Camp or Another Organization? *

• Camp
• Other

Camp Name *

Presenter(s) Role(s) at Camp

Other Organization *

Presentation Title *

Summary of Your Presentation *

Measurable Objectives / Outcomes of Presentation (Please list 2-3 measurable objectives as required for our continuing education applications.) *

Would you be willing to offer this session twice?

• Yes
• No
• Maybe

Presentation Format

• Panel Discussion – (moderated with 3-4 panelists)
• Roundtable – (speaker facilitated topic)
• Presentation – (approx 50 mins with Q&A)
• Workshop – (group collectively works on topic)
• Other

Please explain presentation format:

Length of Session

• 1 Session (1 hr)
• 2 Sessions (2 hrs)

Preferred Room Set-up

• Classroom (chairs & tables)
• Open Space (no chairs, no tables)
• Lecture (chairs, no tables)
• Circle of Chairs

(The Hotel will do their best to accommodate room set up)

A/V Needs

• Flipchart
• LCD Projector (Speaker must supply own computer, HDMI converter/adapter, cords and proper hook ups)
• Overhead Projector
• Other

Please explain A/V needs:

Target Audiences

• All
• Board of Directors
• Executive Directors/CEOs
• Camp Directors
• Assistant/Program Directors
• Development Directors
• Volunteers
• Doctors
• Nurses
• Child Life
• Social Worker

(Check all that apply)

Presentation Tracks

• Programming
• Staff Development
• Operations/Leadership
• Fundraising
• Medical CEU Eligible (Please indicate if this session is relevant to other tracks.)
• Child Development

(Please Check One or More as Applicable)

Participant Level

• New Camp/staff
• 2 – 5 Years Experience
• Camp Veteran (More Than 5 Years Experience)
• Executive Track

Schedule Your Session

There are multiple speaker time slots available each day. ALL SESSIONS WILL BE SCHEDULED IN EASTERN STANDARD TIME (EST).

Your preferred speaking times will be taken into consideration, but are not guaranteed. Speaking submissions will be handled on a first come, first serve basis to try and limit content overlap in time slots. If you have a definite time/day in which you cannot present, please contact Callie@cocai.org. Please select the most convenient times for you to speak by selecting a time of day.

If any of the dates and times are flexible for you, just leave the checkboxes blank.

Please check one or more

Session Day/Time

• Thursday Nov 13th – Early Afternoon
• Thursday Nov 13th – Mid Afternoon
• Thursday Nov 13th – Late Afternoon
• Friday Nov 14th – Mid Morning
• Friday Nov 14th – Late Morning
• Friday Nov 14th – Early Afternoon
• Friday Nov 14th – Late Afternoon
• Saturday Nov 15th – Mid Morning
• Saturday Nov 15th – Late Morning
• Saturday Nov 15th – Early Afternoon
• Saturday Nov 15th – Late Afternoon

Presenter(s) Biography

(optionally, you can upload a bio file below)

File Upload – Biography

Click or drag a file to this area to upload.

(doc, docx, pdf or zip) Please keep each bio to under 150 words. To upload multiple biographies, please collect all onto one document and upload it.
There is a 50 MB size limit on uploads. If your file size exceeds this, please contact us for other arrangements.

File Upload – Presentation

Click or drag a file to this area to upload.

(doc, docx, ppt, pptx, pdf or zip) If presentation is unavailable at this time, please send it to Callie@cocai.org no later than October 29th.
There is a 50 MB size limit on uploads. Arrangements will be available to upload your presentation from a thumbdrive when you register at conference.

File Upload – High Resolution Headshot

Click or drag a file to this area to upload.

(jpg, jpeg, png, pdf or zip) This photo will be used in the Conference Program and the mobile app. If you cannot upload a photo today, please send a photo to Callie@cocai.org no later than September 1st for CEU speakers and September 15th for General Speakers. If you don’t have a “headshot, we can crop any photograph – even from a group of people.
There is a 50 MB size limit on uploads. If your file size exceeds this, please contact us for other arrangements.

Disclaimer Statement *

• I understand that the views and opinions expressed in this presentation are mine as the speaker, and I recognize they do not necessarily reflect the views or positions of the Children’s Oncology Camping Association.

Submit